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Watsonville Rotary Committees
Club Service – Administration
John Kegebein, Chair
Identify, approach and attract new members to our Club, and engage members in doing this individually.
We Care Committee
Arne Thirup, Franco Vaca
Track membership attendance to identify members who have been absent three or more consecutive meetings, contact them, inquire to make sure they are not suffering illness or other calamity, and offer to help them get to meetings if they otherwise cannot- essentially let them know we care about them and we notice when we miss their presence.
New Member Information
Compile information about our newest members to include in ClubRunner (the Club’s website) and for Club administrative purposes such as birthday, spouse, occupation, address, phone number, and email.
New Member Mentor Match
Gina Swan, Renee Mello
Assign for a period of one year to each new member two different existing members who will commit to introducing new member to other Watsonville Rotarians at meetings and events, providing information about Club service opportunities and events, and making sure the new member does not feel adrift in a sea of new and unfamiliar faces who all seem to know each other.
Club Bulletin (“PIPPIN”)
Take notes during meetings of the substance of the meeting and program, and drafting and emailing to Club members a weekly Club newsletter summarizing the essence of the past week’s meeting and program, and informing members what is coming up for the next meeting and upcoming Rotary events
Provide Chair with suggestions for upcoming Club Presidents for Chair to provide to the Council of Past Presidents who will be voting on which member to nominate to the Club.
Assist chair in communicating to Club the various events, activities and projects taking place at the District level, and drumming up support to attend or otherwise participate.
Assist Treasurer to administer the bookkeeping, accounts receivable, accounts payable, and tax reporting requirements of the Club, produce monthly Treasurer’s Reports to the Board of Directors for the Club books and the Watsonville Rotary Foundation. In the short term, this includes the task of setting up our Club books and accounts receivables and payables so that they can be done electronically.
Kelly Anderson and Celia Organista
Assist the Secretary to track membership, send out Club dues and meal invoices, track Club correspondence, provide Accounts Payable with invoices, Accounts Receivable with receipts, make reservations for venue and meals, take notes at Board meetings and draft minutes of same to be included in the next month’s board meeting packet for approval.
Club Service – Meetings
John Skinner, Chair
Create wish list for program presenters, request program presenters, calendar programs, communicate guidelines for program presentations with presenters, coordinate with program presenters regarding their requirements, communicate calendar with Club membership and promote attendance.
Prepare meeting place by hanging banners, preparing podium with bell, setting out badge carriers, and breaking down same.
Arrange music selections for each meeting, and enliven the club with piano accompaniment.
Calendar schedule of detectives, recruit new members to serve as detective, gather “dirt” on Club members for fining, meet detective fine budget of $180 per meeting.
Calendar schedule of invocation, recruit new members to do invocation, provide help for resources for invocations.
Create “debunking” program for last meeting of a Club president’s term. Chair is always the immediate past president.
Plan non-meeting events that will foster a sense of fellowship, camaraderie and provide an opportunity for Club members to have fun and get to know one another in a purely social and/or recreational setting.
Public Relations, Website Coordinator and Club Photographer
Coordinate with local media and our internet presence to enhance our Club’s public profile by getting the word out on who we are, what we do, events and programs that we have on calendar, and who our service projects benefit.
Club Service – Fundraising/Event Activities
Sharon Jurach and Cindy Weigelt
Tom House and John Kegebein
Community and Youth Services
Celia Organista, Chair
Grants Review Committee
Colleen Wallau, Chair
Lead the Grants Review Committee in the process of awarding community grants based on alignment with the club’s funding priority areas.
Support our local Interact Clubs (Watsonville High and Ceiba High), coordinate with them regarding running a meeting at our club, assigning Club members who will serve as liaison with our Club and will commit to attending some meetings of the Interact Clubs.
Michael Jones, Chair, Ron Kinninger, Tom House (Renaissance High Adoption Liaison), Ed Banks, Steve Henderson (funds for adoption of Renaissance High and E.A. Hall)
Coordinate with E.A. Hall, Renaissance, and New School Principals regarding Student of the Month presentation at our Club and our Club off-site meetings at the schools, coordinate scholarships awards and presentations at end of school year, track scholarship recipients and invite them to attend a meeting or otherwise stay in contact with Club, schedule Reading Buddies and GET MEMBERS WHO PARTICIPATE TO UNDERGO BACKGROUND CHECKS AND TRAINING.
Get the word out to local schools, arrange for the speech contest meeting program, serve as liaison between District and Club and speech contestants regarding the next rounds of speech competition.
Continue tradition of Club support of local Boy Scout Troop, provide Club with information regarding ways to help.
Kristin Fabos, Kimberly Ferm, Elyse Destout, Carol Turley
Coordinate with Watsonville High Staff the annual “job shadowing day”, obtain and organize large list of Club members to volunteer to have students shadow, coordinate with WHS re signing of authorizations.
Recruit and vet outgoing participants and host families and assign Club liaison to support the incoming participants.
Rotary Foundation Giving/Grants
Present program to the Club once per year explaining how Club’s giving to Rotary Foundation works, the incentives to do so, and the “ins-and outs” of District Designated Funds coming back to Club, make sure Club complies with deadline to designate its District Designated Funds, and write grant requests.
Identify international service projects for donation support from Club and also for possible Club member hands-on participation.